2025 Community Partner Application

Thank you for your interest in applying to Summer Jam West 2025! Please note that the festival will be held rain or shine on Saturday, July 19th from 12 p.m.–7 p.m. at Westgate Park.

For Community Partners we invite, there is no booth fee. We also allow Community Partners to sell limited products for fundraising purposes. However, selling products or fundraising should NOT be the primary reason for participating (we have paid vendor booths for that). The primary purpose is to promote your organization’s services and mission to festival attendees.

Please see the agreement and terms & conditions listed at the bottom of this page before filling out the last three questions on this form.

Participation as a Community Partner is not guaranteed based on completion of this application.

Contact name

First Name

Last Name

Business or organization name

Phone

(###)

###

####

Website

http://

Facebook handle

Ex: @hilltopartscollective

Instagram handle

Ex: @hilltopartscollective

Which category does your organization fit into?

Nonprofit organization or seeking nonprofit status

Public entity

Private business/organization

Does your organization offer free or low-cost services to the public?

Yes

Are you able to provide a free informative and/or entertaining activity for the public at your booth? If so, what do you have in mind?

It can be simple, but it needs to be engaging. How do you plan to get people to talk to you?

Do you intend to sell any products for fundraising purposes?

List product types and price range(s)

Do you have a 10' X 10' canopy?

Yes

If interested in hosting programming that will require additional space (beyond a 10' x 10' canopy tent), please list that here.

Ideas or brainstorming are fine - doesn't have to be fully fleshed out.

Additional comments

Please refer to Agreement section below this form before completing the final questions.

I have read the event information and hereby agree to all conditions outlined in this Agreement for participation in Summer Jam West.

Yes

Typing your name below will act as your signature.

Date

YYYY

Agreement with Summer Jam West, Inc. (doing business as Hilltop Arts Collective)

TERMS & CONDITIONS

If approved to participate, I agree to the following terms & conditions:

PARTNER RESPONSIBILITY

• Applicant hereby agrees to assume all risks and responsibilities for accidents, injuries, or damages to person or property and agrees to indemnify and hold harmless Summer Jam West, Inc., and their directors, board members, volunteers, show sponsors, and the City of Columbus Parks & Recreation, against any and all claims, liabilities, losses, theft, damage, costs, and expenses (including attorney’s fees) arising from or in connection with Applicant’s participation in the show or from Applicant's activities conducted upon the festival property. Summer Jam West, Inc. will exercise all reasonable care for the protection of Applicant’s materials and displays.

• Applicant is charged with knowledge of all laws, ordinances and regulations pertaining to health, fire prevention and public safety while participating in the show.

• A 10' x 10' canopy is required. Applicant is responsible for properly securing canopy with weights and/or stakes. The event is held rain or shine.

• Any changes should be discussed with the Event Coordinator prior to the festival for approval.

• Any Applicant not in compliance with the above policies understands they may be asked to leave and may not be invited back to future festivals.

• Participant's booths must remain standing and occupied for the entirety of the festival (until 7pm).

PHOTOGRAPHY POLICY

Photographs/videos are occasionally taken of participants, activities, and visitors to the festival. These photographs/videos are used to promote Summer Jam West, Inc. in future printed materials and a variety of other publications including social media.