2025 Artist/Artisan Vendor Application
Thank you for your interest in applying to Summer Jam West 2025! Please note that the festival will be held rain or shine on Saturday, July 19th, 2024 from 12 p.m.–7 p.m. at Westgate Park.
Timeline
All dates are subject to change.
January 16th, 2024: Applications open
March 31st, 2024: Applications close
Mid-April: Jury meets
By April 19th, 2024: All applicants are notified with their acceptance status
April 2024: Booth fee invoice sent to accepted applicants*
*If accepted as a vendor, you will be sent a PayPal invoice ($60 fee for an individual booth or $90 for a shared booth). Payment will confirm and reserve your space at the festival.
Please read the agreement and terms & conditions listed at the bottom of this page before filling out the application form.
2025 Agreement with Summer Jam West, Inc.
(Doing business as Hilltop Arts Collective)
TERMS & CONDITIONS
If approved as a vendor, with submission of my booth fee, I agree to the following terms & conditions.
BOOTH FEE (if accepted as a vendor)
The non-refundable booth fee is $60 for an individual booth or $90 for a shared booth (up to three artists/artisans), payable through PayPal only.
VENDOR RESPONSIBILITY
Applicant hereby agrees to assume all risks and responsibilities for accidents, injuries, or damages to person or property and agrees to indemnify and hold harmless Summer Jam West, Inc., and their directors, board members, volunteers, show sponsors, and the City of Columbus Parks & Recreation, against any and all claims, liabilities, losses, theft, damage, costs, and expenses (including attorney’s fees) arising from or in connection with applicant’s participation in the show or from applicant's activities conducted upon the festival property. Summer Jam West, Inc. will exercise all reasonable care for the protection of applicant’s materials and displays.
Applicant is charged with knowledge of all laws, ordinances and regulations pertaining to health, fire prevention, and public safety while participating in the show.
A 10' x 10' canopy is required. Applicant is responsible for properly securing canopy with weights and/or stakes.
The event is held rain or shine.
Applicant shall be responsible for obtaining any required licenses, permits, or approvals under state laws and for paying any taxes, sales taxes, fees, or other charges that may be applicable to any exhibitor’s activity at Summer Jam West.
Applicant shall submit a copy of their vendor license to Summer Jam West, Inc. upon request.
Any changes should be discussed with the Artist Coordinator prior to the festival for approval.
Any approved vendor not in compliance with the above policies understands they may be asked to leave the event and may not be invited back to future events.
Only approved, handcrafted items (made by the seller) may be sold at Summer Jam West.
Vendor booths must remain standing and occupied for the entirety of the festival (until 7pm).
PHOTOGRAPHY POLICY
Photographs/videos are occasionally taken of participants of activities and events and of visitors to the festival. These photographs/videos are used to promote Summer Jam West, Inc. in future printed materials and a variety of other publications, including social media.